Windstream Wholesale

 

Announcing a New Invoice Format and Invoice Changes

In an effort to better serve customers, Windstream is consolidating billing system platforms.

This page will be updated periodically with additional information.

Once your accounts have been migrated to the new platform, you will notice a change to your invoice format. In addition to the new layout, you may see a new Windstream logo, a new remittance address, account numbers and payment due date, among other changes. Please note the following:

  • New Account Numbers.  You will be assigned new account numbers, which will display at the top of your Windstream invoice. Please update your records with your new account numbers, as you will need to reference them with any correspondence, communications, or payments.
  • New Remittance Address.  The payment remittance name and address has changed, and the updated information will be reflected on your new invoice. Payments will need to be remitted to Windstream. The new address is P.O. Box 9001013, Louisville, KY 40290-1013. Please update your records and mail your payment to the new address to ensure your payments are posted in a timely manner.
  • New W9 Form. If you currently have an EarthLink W9 on file and have not already requested a Windstream W9, you can download one by clicking here.  For questions related to a new W9, please email us at Windstream.Win_W9_Request@windstream.com.
  • Electronic Funds Transfer (EFT) Payments. Once you have received your updated invoice, you will need to submit your payments to a new bank account. Click here to download the new EFT banking information. For any questions regarding EFT payments, please email wci.cash.applications@windstream.com and include your new Windstream account number.
  • New Product Names.  Some product names on your invoice may vary slightly from the previous invoice or from the product name that appears on your contract or order summary.
  • Change to Invoice/Due Date.  You may have a change to your invoice due date effective with your first invoice you receive after the migration.
  • Billing Proration. Customers with a change to their invoice date will see prorated charges on your new invoice.

Impacts to Fees, Surcharges and Taxes:

  • Customers may see changes to certain Fees, Surcharges and Taxes on their invoice.
  • FLC Charge will invoice under Monthly Charges as Federal Subscriber Line Charge Fee.
  • Customers may see a change to the Local Number Portability fee.
  • Customers who currently pay to receive a paper invoice will see an increase to the Paper Invoice Fee.
  • Customer locations in states other than New York, Pennsylvania and Minnesota will continue to be assessed the Administrative Service Fee (ASF) applied to intrastate, interstate and Internet services for monthly recurring charges. Post migration, additional products and services may be assessed ASF.
  • Customer locations in New York, Pennsylvania and Minnesota will no longer receive the ASF charge, but may now be assessed the Regulatory Assessment Surcharge (RAS.) RAS is assessed on monthly recurring Internet, interstate, and international service charges; the current effective RAS rates are 3.82110% for VoIP, and 5.888% for non-VoIP.

Additional Important Service Related Changes:

  • Effective immediately, any reference in your contract to the Standard Agreement for Service Terms and Conditions, and any other applicable terms and conditions and/or service level agreements, located at www.earthlinkbusiness.com can now be accessed at this link: https://www.windstreamenterprise.com/legal/.
  • All per minute usage amounts will now round to four digits or six digits.
  • Some products and services previously reflected on multiple lines may now be shown in a linked format separated with a colon (:) under the billing product name.
  • Product and service charges that previously included more than one component may now reflect each component listed separately on the invoice with the appropriate cost associated with each service.
  • Products and services that have a $0.00 rate associated with them will no longer be shown on your invoice. However, there will be no changes to these services or rates.
  • Telephone numbers without usage during the previous bill period will not be shown on the invoice.
  • Charges associated with products and services bundles may appear differently. However, there will be no changes to these services or rates.
  • Post migration, your six-digit circuit ID will no longer be displayed on your invoice. However, your telephone number will display in the usage section.
  • Some discounts previously shown on your invoice will no longer be visible but will be applied directly to the rate charged for the product or service.
  • Customers with the Earthlink Complete product will now receive free calling between VoIP to VoIP calls only. All other call types will be charged at the per minute rate.
  • Customers who previously experienced a $0.00 rate for additional usage related to their calling plan will now be charged for additional usage.  Your additional usage rate will be determined by taking an average of your initial and additional rates.
  • Customers may see a change to Interstate Directory Assistance rates. The Interstate Directory Assistance rate will be $1.99.
  • Customers may see a change to International Calling Rates. Customers can view the new rates in the Windstream & EarthLink Companies International Rates Terms and Conditions document posted under the FCC jurisdiction tab here – https://www.windstream.com/about/windstream-information/tariffs.
  • Upon completion of the migration, Customers that subscribe to PS ALI services will move to the Windstream PS ALI process for all future orders.  This may result in changes to the way your PS ALI updates are handled going forward.
  • For Wholesale Service Delivery and Service Assurance Contact information, visit https://www.windstreamenterprise.com/wholesale/resources/downloads/contact-guides/.
  • For questions and concerns about Port Outs, please send an email to WCI.PortOutesc@windstream.com.
  • GROOM ORDERS will no longer be submitted into OMS, rather Grooms will now be submitted directly into the CPT Portal as a CHANGE order.

Q&A:

Q: Will there be any changes to my bill?
A: Yes. You will now be billed out of a new system effective once the migration is complete. Beginning with your new Windstream invoice, you will notice changes on your bill including but not limited to account numbers, payment due date and payment remit to address. Additionally, the format and layout of the invoice will appear differently. Click here for a simple guide to help you interpret your new bill.

Q: Will I need to set up a new W9?
A: If you currently have an EarthLink W9 on file and have not already requested a Windstream W9, you can download one by clicking here.  For questions related to a new W9, please email us at Windstream.Win_W9_Request@windstream.com.

Q: If I am currently sending Electronic Funds Transfer (EFT) payments monthly will I need to change the bank account I’m remitting to?
A: Yes. Once you have received your updated invoice, you will need to submit your payments to a new bank account. Click here to download the new EFT banking information. For any questions regarding EFT payments, please email wci.cash.applications@windstream.com and include your Windstream account number.

Q: What types of payments are accepted?
A: Payments can be made with a debit or credit card or through your banking account. However, a convenience fee will be assessed on credit and debit card transactions.

Q: Will I continue to have access to my complete invoice history?
A: Twelve months of payment and invoice history will be available within the CPT portal.

Q: Will I still see the OMS number on my new invoice?
A: No. Your OMS number will no longer appear on your invoice. Please use your account number as a reference when calling about your account.

Q: Is there a late payment charge?
A: Yes, however, you will not see a change to the amount charged. Any balance unpaid by the invoice due date is subject to a late payment charge. Please refer to your Windstream invoice for your payment due date.

Q: Is there a return check fee?
A: The fee for a returned check will not change. You will still be charged $25.00 for any returned checks.

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